Author Guidelines

Eligibility

Although the British Undergraduate Journal of Ophthalmology is primaily aimed at medical students, foundation year doctors and non-specialists, we welcome submissions from all healthcare professional involved in eye care. Whilst some sections require the supervision of senior co-authors, the journal prides itself on giving junior doctors and students a platform to submit independent pieces of work.

We recommend two approaches of submitting work to us. If you have already written an article, and would like it to be considered for publication in one of the categories below, please submit via email to This email address is being protected from spambots. You need JavaScript enabled to view it.. If you have a specific idea for a potential manuscript, please email and gain advice from the relevant section editor before you begin writing. This allows for dialogue whereby you can be advised if your topic of interest is likely to be accepted. 

 

General Guidelines

Manuscripts should be submitted in a microsoft word format (.doc or .docx) exclusively to BUJO and must not be published, accepted or under consideration at another journal. Please ensure that all submissions to adhere to the uniform requirements for manuscripts submitted to biomedical journals as stipulated by the International Committee of Medical Journal Editors (ICMJE). These guidelines may be found at http://www.icmje.org. Please ensure that all work is referenced appropriately and the submitted manuscript has no major overlaps with other publications, whether those publications are yours or a third party’s. It remains the responsibility of authors to disclose the existence of any closely related manuscript that has been submitted for consideration to any other journal. 

An overview of the general manuscript guidelines is given below. Please be advised that an additional section is provided, which discusses the expectations held for each individual section. Please take time to review the appropriate section guidance in addition to the general guidelines. 

Manuscripts should be compiled in the following order:

1. Title page

The title page should contain the title of the paper and author details. All the authors of a paper should include their full names, affiliations, and email addresses. One author should be identified as the Corresponding Author. Articles for the Case Report, Education and Research sections must be co-authored with a senior e.g Consultant Ophthalmologist.

2. Abstract

All manuscripts must include a 150 word abstract. The abstract should depict a summary of what your manuscript entails. Research abstracts should include an introduction, methods, results and conclusion. Case reports abstracts should include an introduction, case presentation and conclusion. For submissions to other sections, the abstract format lies at the discretion of the authors as long as it depicts an accurate summary of the manuscript to be submitted. 

3. Keywords

Each abstract must include 4-6 key words.

4. Learning points

Each case report and education section article should include 3 take home messages.

5. Main text

For details see section on house style and section guidelines.

6. Acknowledgements

For details see section on authourship and contributorship.

7. Declarations 

A statement stating any financial or others conflict of interest in relation to the submission.  See section on declaration of competing interests.

8. References

 See section on house style.

9. Figure Legends

All table and  images must have relevant legends.  See section on house style for details.

 

House Style

Please ensure that you are aware and adhere to the guidelines prior to making a submission. It remains the responsibility of the authors to ensure the final manuscripts are formatted and presented as per guidelines.

Language

The journal is aimed at junior trainees, medical students and non-specialists. It is imperative, therefore, that the language used in the manuscripts reflects the audience.

Tables and figures

Manuscripts must not exceed the maximum of three tables and three figures in any one manuscript. Accompanying each table and figure must be relevant legends. It is in the authors interest to provide tables and diagrams of the highest quality and resolution.  Please ensure you submit the images seperately and not embedded within the text. 

Formatting

Manuscripts must be in font Arial, size 11 and paragraph space of 1.5. All sentences must be followed by one space. Authors must ensure that these guidelines are adhered to whilst submitting a manuscript. Please refer to section guidelines, which provides further guidance specific to the relevant section.

References

References should be numbered in the order in which they appear in the text. All references must be listed at the end of the article following the Vancouver referencing system. The reference should appear as superscipt at the end of the sentence and not in brackets. Should authors require any further guidance they are encouraged to seek advice from the section editors only after consulting the following web page: http://www.nlm.nih.gov/bsd/uniform_requirements.html. The absolute maximum number of references per manuscript is 25. If authors feel that their circumstances are mitigating and further references are required, they must seek advice from the relevant editor BEFORE exceeding the allowed number. Failure to comply with guidelines will result in manuscripts being returned to authors to correct. 

 

Section Guidelines  

Section

Word limit

Patient consent form required?

Senior co-author mandatory?

Peer reviewed

Education

Snapshots

1000

 

Yes

Yes

Eye openers

1500

 

Yes

Yes

How to

1200

 

Yes

Yes

Basic principles

2000

 

Yes

Yes

Case reports

1500

Yes

Yes

Yes

Research

Explained

2000

 

Yes

Yes

Reviewed

2000

 

Yes

Yes

Electives & careers

Elective reports

2000

 Maybe

 

Yes 

Careers

800-1500

 

 

 

Views & reviews

1500

 

 

 Yes

Education

The Education section aims to provide articles on a wide range of topics in ophthalmology, from basic sciences through to clinical management. We accept the following types of articles for publication:

1. “Snapshots”: A concise, focused review of a specific aspect in the diagnosis or management of a common condition e.g. the use of anti-VEGF agents in AMD.

2. “Eye openers”: Informative articles about uncommon conditions or atypical presentations of common conditions. Examples include polypoidal choroidal vasculopathy, or floppy eyelid syndrome.

3. “How-to” articles: Guide to approaching some of the practical aspects of ophthalmology, such as interpreting automated perimetry, interpreting ophthalmology case notes or carrying out a slit-lamp examination. 

4. “Basic principles”: A focus on basic anatomy, physiology, pharmacology of the visual system in the context of common pathophysiology. For example, an article on anterior chamber anatomy and aqueous flow may cover what happens in glaucoma and the principles behind the treatment options.

Case Reports

Cases reports can be centered around rare conditions, novel procedures and treatments and unusual presentations of common conditions.  If a common case is presented then important clinical lessons must be discussed.  All case reports must be written using the BUJO format below and submission should include a signed BUJO Patient Consent Form from patient(s)/guardian(s). If the patient is dead we strongly encourage you to get consent from the next of kin.  The word limit is 1500 and the format of the paper should follow the guidelines in How to write a Case Report.

Research

1. Research explained: An easy-to-understand breakdown of the results of high-profile publications in ophthalmology in the past year e.g. CATT trial, and what it means for clinical practice.

2.  Originial: This could be results of a clinical audit. Contact the editor for sutability.  Please follow guidelines on "How to write up an Audit"

Electives 

Contributions of elective reports and overseas projects in ophthalmology are welcomed. Student are encouraged to be adventeruous, however a high standard of writing is expected from submissions. They should explore experiences in a unique and relevant context, highlighting existing literature on the underlying issues. A maximum of 1-4 pictures (patient consent should be obtained otherwise they should be non-identifiable) and upto 10 references should be included. At the end of the report please include: host institution address, host supervisor contact details, how to apply, information about area and nearby tourist attractions, visa and travel details (e.g. air fayre, bus, taxi), language spoken, food, climate and necessary vaccinations.   It is anticipated that we can compile an online database to help future students plan their electives.

Careers

Short articles giving advice about applying for specialist training or a prespective of current trainees as well as interviews with inspirational individuals are welcomed.

Views & Reviews

The aim of this section is to describe, evaluate and offer perspectives on any themes concerning ocular pathologies, interventions and initiatives in order to inform and widen the reader perspective.  This section has the benefit and opportunity to explore a variety of avenues, which one may not expect to find under original research, careers or education articles. Patients, professionals and students are invited to submit manuscripts, which can relate to a number of things, for example: The impact of ocular pathologies upon patient lives; Appraisal of upcoming diagnostic, treating and curative technologies; Informing and raising awareness of charities and hospital foundations; Explaining World Health Organisation concerns and initiatives; Ocular pathologies in various social groups e.g. the homeless, sex workers, asylum seekers etc.  

Successful articles shall demonstrate elements of creativity and originality. It is hoped submissions and/or comparative analyses from the international platform shall be made so that readers have an appreciation of what the bigger picture looks like.  Should you wish to discuss an idea or theme prior to writing or submitting, please feel free to email the  section editor with a 150 words detailing your ideas and scope. 

 

Authorship and Contributorship

To be listed as an author, it is imperative that individuals meet at least one of the following criteria by contributing substantially to conception, acquisition and interpretation of statistical methods and data; drafting and/or revision the article, and having the authority to accept and forward the finalised manuscript. All authors must therefore have been involved in the synthesis of the manuscript and not solely in patient care. Individuals who have been involved in the care of the patients can be mentioned in the acknowledgements. All the details of relevant authors must be provided on the title page, which includes their name, title, place of work, address and the nature of their contribution towards the submitted manuscript. 

 

Declaration of Competing Interests

A competing interest exists when professional judgement concerning a primary interest (such as patients' welfare or the validity of research) may be influenced by a secondary interest (such as financial gain or personal rivalry). It may arise if the authors have recieved financial support. We will not reject cases simply because you have a competing interest, but we will make a declaration on whether you have competing interests. For all manuscripts please provide a statement describing any relevant interests of all authors on submission. Please complete the ICMJE COI discloure form

 

Patient Consent

Publication of any personal information about an identifiable living patient requires the signed consent of the patient or guardian (this is a requirement under the UK's Data Protection legislation). We expect authors to use the BUJO consent form.

 

Copyright

The named authors retain the copyright of their submission.  They are granted to have their submisison attricuted to them when their submission is published by the BUJO. BUJO reserves the right to refuse publication of submissions.  The submitting authors agree to grant an exclusive and continuing license to the BUJO to publish the submission online and in print,  under the creative commons attribution license (CCAL). The authors also agree to fair modification of the formatting of their submission by the BUJO at any time, and without notice.